Dünya Doktorları Derneği
Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.
Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.
DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.
Please visit www.dunyadoktorlari.org.tr to learn more.
Hierarchical & Functional Links
Based in NWS-Afrin, the Programme Medical Manager is under the line management of the Senior Field Coordinator and technically the Medical Coordinator
Status: Fixed-Term Contract
Expected Starting Date: ASAP
EXPECTED PROFILE
Knowledge & Qualification
· Medical Doctor
· Ability to work quickly, under pressure, and with short deadlines
· Necessity to manage priorities and to adapt them according to the context.
· Ability to manage big medical teams
· Work autonomously with less supervision
· Remote management experience and emergency response
· Experience in hard negotiations with local authorities, partners and staff in complex situations
· Flexibility, reactivity, anticipation, adaptability and capacity to take initiatives
· Good organizational skills.
· Very good reporting skills.
Experience
· Experience of more than three years in Humanitarian Project Management or similar positions.
Languages
· Required: Fluency in English and Arabic (oral and written).
· Preferred: Turkish
IT & Equipment
· Good proficiency with Microsoft package
· Experience in DHIS2 is an added value
· Experience in KOBO is an added value
Intellectual & Physical
· Good communication and negotiation skills
Strategic and Long-Term Impact
· Ability to work under pressure, prioritize tasks and meet deadlines
Security
· Have good sense of security awareness
Team Management & Delegation
· Excellent delegation and team management skills.
Capacity Building
· Previous experience in conducting trainings is preferred
Representation
· When requested by line manager, represent DDD in a very decent and respectful manner in any meeting or in front of authorities.
Communication & Information Flow
· Respect hierarchical communication flow
General Skills and Qualities Required:
· Diplomatic;
· Flexibility and capacity of adapt to complex and changing contexts;
· Ability to work in an international context and collaborate with international and national experts;
· Familiar with multicultural environment;
MAIN RESPONSIBILITIES
· Medical Project Management
· Team Management
· External Communications/representation
· Reporting
· Other Duties
· Function Details
Medical Project Management
· Program Medical Manager shall technically supervise and manage the medical team; consistently monitor the healthcare situation of the project.
· Perform health need assessments, as requested, and contribute to the development/review/upgrade of the medical activities according to the needs.
· Collect data, indicators, surveys and assessments according to the mission’s needs, as requested by the MedCo, provide inputs and contribute to the epidemiological analysis.
· Responsible of the medical needs identifying at project level and prepare the medical order in coordination with Pharmacy Manager and Medco;
· Responsible to ensure that medical/clinical services are implemented in good quality; and according to the Association’s protocols.
· Closely follow and monitor the needs and the cooperation of the partners and identify relevance/gap of support provided by the Association.
· Propose any revision or update of medical protocols, service provision.
· Conduct field visits to project sites for direct implementation and partners according to the need and whenever requested by the coordination team.
· Provide continuous input to Snr Field Coordinator and Coordination team to ensure that the different components of the program are consistent and in line with the health needs of the population.
· Contribute to the project proposals development in terms of needs, etc.
Team Management
· Manage and supervise the Data Entry Officer, MHPSS Supervisor, SRH Supervisor, and CHW Manager. Delegate tasks when needed.
· Support the medical team in the management of the project activities/pharmacy/partners and the staff management.
· Evaluate the competency of the directly managed staff; build their capacity accordingly with the support and guidance of the field and medical coordination team.
· Organize his/her team annual leaves and plan for replacements.
· Identify the training needs of the medical and paramedical team, conduct trainings, follow up and evaluations.
· Jointly with the coordination of medical coordinator, train the medical staff directly in the field or remotely based on the security context.
· Implement staff meetings and report to field/medical coordination.
· Participate in the recruitment process of his/her team.
· Report any HR issues to the line manager and resolve team conflicts by actively involving HR department.
External Communication/Representation
· Maintain regular contacts with UN agencies and other medical NGOs and organizations, through meetings, training, workshops, at the field
· Attend meetings related to health, representing DDD, and provide appropriate feed-back (minutes).
· Attend Technical team meetings and coordination team meetings.
Reporting
· Instant information sharing with the line and technical manager on any context updates.
· Receive morbidity data of direct implemented services on weekly basis; review; analyse and submit to medical coordination team.
· Receive monthly reports from medical teams.
· Provide a monthly report to the field/Medical coordination, detailing activities done, supervision, training given, assessments undertaken etc.
· Submit minutes of the staff meetings done with the teams.
· Report field visit feedbacks to the coordination team.
· Provide a yearly/semester medical reports on project achievements, developments and recommendations according to context and health situation.
· Report any security related issues to the Snr Field Coordinator.
· Provide a mission report and/or handover document at the end of contract.
Other
· Participation in assessments/service mapping, where and when necessary.
· Keep the team informed on any issues related to logistics needs for the medical teams in the field.
· Support operational organisation of field trips; and DDD and partners programs/activities.
· Participate in internal meetings.
· Any other related DDD tasks as assigned by supervisor/line manager.
Compliance & Ethics
Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.
NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.
How to Apply:
Please apply with your CV and/or motivation letter in ENGLISH through our website.
Closure Date: 31.07.2024
Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.
DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.
Please note that only short-listed candidates will be contacted for the first interview.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
General Information
DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.