Dünya Doktorları Derneği
Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.
Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.
DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.
Please visit www.dunyadoktorlari.org.tr to learn more.
HIERARCHICAL & FUNCTIONAL LINKS
Based at DDD Headquarter, Istanbul, the HR Coordinator is under the line management of the Operations Director will directly supervise Human Resources Department of DDD for all locations.
Status: Fixed-Term Contract
Expected Starting Date: ASAP
EXPECTED PROFILE
Knowledge & Qualification & Experience
· Academic Background in HR Management and/or Administration – Master Degree preferred
· Minimum 5 years of previous experience at similar or equivalent positions
· Familiar with international NGO culture or multicultural environment
Languages
· Required: Turkish & English (oral and written)
IT & Equipment
· Good proficiency with Microsoft package and HR management software
General Qualities Required:
· Sense of diplomacy and ability to resolve conflicts
· Stress tolerance and ability to work under pressure
· Flexibility and capacity of adapt to complex and changing contexts
· Ability to work in an international and multicultural environment
MAIN RESPONSIBILITIES
· Policies and Procedures review
· Organisation Planning
· Team Management
· Reporting
· Legal Framework (Turkish Labour Law)
· Capacity and Career Development
· Administration and Payroll
· Other related tasks
Policies and Procedures
· Ensures the application of DDD policies for the national and international staff (administrative formalities, recruitment process, contracts, individual files, briefing and inception plan of new employees, confidentiality of HR information, etc.)
· Assists in the development and update of DDD HR policy to ensure compliance with the local labour and taxation law
· Supervise the general HR administration procedures implementation
· Supports the field bases and coordinators for any HR issues
Organisational Planning
· Contributes to the development of organisational charts, focusing on tasks and the definition of hierarchical and functional relations (e.g. position titles, etc.)
· Updates the classification and salary grid when needed; and ensures its strict implementation across the organisation
· Assist in the development of job profiles in the respect of the classification grid
· Participates to the definition of Human Resources needs in the framework of yearly budget & revised yearly budget; and during the writing of project proposals and/or any amendments
Team Management
· Supervise the overall recruitment and training / capacity building of HR staff
· Define team members action plans and deadlines for reaching goals
· Conduct team meetings, individual meetings and individual appraisals
· Provides regular support to the HR department staff
· Provides regular evaluation to the team under his/her responsibility
· Provide HR support, training and advice to all staff through regular workshops and trainings
· Ensure disciplinary measures are taken, when appropriate
Reporting
· Provide HR Data monthly reporting to the Deputy General Director for Support Services
· Participates in Budget construction or budget review on HR shared costs with finance team
· Provide regular reporting on HR activities to the Line-Manager, upon his/her solicitation
· Provide a mission report and/or handover document at the end of contract
· Ensures preparation of external or internal audit on all HR requirements
Legal Framework (Labour Law)
· Establish all formalities as required by relevant Turkish authorities from HR point of view
· Supervises the framework writings of the various Employment contracts
· Ensure and monitor the existence and the archiving of all HR related documents
· Liaise with general coordination on all issues linked to the HR aspect of the organization
Capacity and Career Development
· Monitor and ensure fair and transparent procedures for recruitment
· Define, follow-up and monitor training plan for the staff in accordance with legal requirements and DDD guidelines
Administration and Payroll
· Supervise the administrative and payroll procedures in compliance with Turkish Legal requirements
· Improve and update the tools used in staff administration and payroll if necessary
· Participate regularly in surveys of in-country NGOs salaries, conditions of employment and rules to ensure DDD competitiveness
· Ensure remuneration systems are fair and consistent with the cost of living for local employees
Other Tasks
Ensure the relevant documents are available for the recruitment of international staff and assist in the application of work/residence permit or visa
Participate in the development of DDD HR strategic directions
Perform any other duties related with his/her positions, as required by DDD Management
Compliance & Ethics
Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
Prevention of Sexual Exploitation and Abuse
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.
NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.
How to Apply:
Please apply with your CV and/or motivation letter in ENGLISH through our website.
Closure Date: 31.07.2024
Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.
DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.
Please note that only short-listed candidates will be contacted for the first interview.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
General Information
DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.